Data Privacy Policy | Mindflight7

Mindflight7 and Mindflight7 Foundation Data Privacy Policy

(Australia - Education Sector)

Effective Date: 1st Jan 2022

Mindflight7 is committed to protecting the privacy of individuals, particularly within the context of education. This Data Privacy Policy outlines how we handle personal information in accordance with the Australian Privacy Act 1988 (Cth), the Australian Privacy Principles (APPs), and other relevant education privacy standards and laws. By using our services, you agree to the terms of this policy.

1. Types of Information We Collect

We may collect the following types of personal information:

Personal Identifiable Information (PII): Name, date of birth, address, email address, phonenumber, and other information necessary to provide XR services.
Student Data: Information relating to educational progress, assessments, and any feedback provided as part of Mindflight7’s XR programs.
Sensitive Information: Information such as ethnicity, health information, and disability status, which may be necessary for providing tailored XR services.
Usage Data: Information about how you use our services, including website usage data, device information, and cookie data.

2. Purpose of Collecting Information

We collect personal information to:

Provide and improve XR services tailored to students, educators, and educational institutions.
Fulfill our contractual obligations to schools and other partners.
Facilitate communications with students, parents, educators, and stakeholders.
Comply with legal and regulatory requirements, including reporting obligations.
Maintain security and ensure compliance with educational standards and regulations.

3. Use and Disclosure of Personal Information

Mindflight7 will only use or disclose personal information for the purposes for which it was collected, or as permitted by law. This may include:

Service Providers: Sharing data with trusted third-party providers who assist in delivering our XR services (e.g., learning management systems, assessment platforms).
Schools and Educational Institutions: Where required, sharing student and staff data with schools for educational and administrative purposes.
Government and Regulatory Authorities: Disclosing personal information when required by Australian law, such as reporting to education departments or child protection services.
Consent-Based Sharing: Where specific consent has been obtained, such as sharing data for research purposes or participation in promotional activities.

4. How We Protect Your Information

Mindflight7 takes data security seriously and implements industry-standard measures, including:

Encryption: Protecting personal information in transit and at rest.
Access Controls: Limiting access to personal information to authorised personnel only.
Auditing: Regularly reviewing our privacy practices and systems for compliance with Australian laws and educational standards. Despite these measures, it is important to note that no system can guarantee absolute security of personal information.

5. Cross-Border Data Transfers

Mindflight7 may transfer personal information to third-party service providers located outside Australia. In such cases, we will take steps to ensure that the overseas recipient does not breach the Australian Privacy Principles (APPs) and that the data is protected to Australian standards.

6. Access, Correction, and Deletion of Information

You have the right to:

Access Your Information: Request access to the personal information we hold about you or your child.
Correction: Request correction of any inaccuracies in your or your child’s personal information.
Deletion: Request deletion of your personal information, subject to legal or contractual obligations.

All requests must be made in writing to the contact details provided below. We will respond to your request in accordance with applicable laws and regulations.

7. Data Retention

Mindflight7 will only retain personal information for as long as necessary to fulfill the purposes for which it was collected or as required by law. For students, this includes maintaining records in line with educational regulations.

8. Privacy Concerns and Complaints

If you have concerns about how Mindflight7 handles personal information, or if you believe there has been a breach of the Australian Privacy Principles, you may contact us. We take all complaints seriously and will respond in a timely manner. You may also lodge a complaint with the Office of the Australian Information Commissioner (OAIC) if your concerns are not resolved.